The Expenses vs Income Report provides a monthly comparison of your total income and total expenses over a selected year (in the example: 2026). It helps you quickly assess profitability, identify months with positive or negative cash flow, and track annual trends.
Important Note
Amount is displayed in your base currency – Only use this report if you are using 1 currency for payments and expenses.
If your system handles multiple currencies, you should convert all transactions to a single base currency before using this report; otherwise, the comparison may be inaccurate.
Report Structure
| Element | Description |
|---|---|
| Title | The year of the report (e.g., 2026). |
| Base currency note | A reminder that all figures are shown in your system’s base currency. |
| Two data series | • Total Income – sum of all payments received (or invoices paid) per month. • Expenses – sum of all recorded expenses per month. |
| X‑Axis (horizontal) | The 12 months of the year (January to December). |
| Y‑Axis (vertical) | Monetary amounts in the base currency. |
How the Chart is Displayed
- The report is typically presented as a line chart or bar chart with two colored lines/bars.
- Income is usually shown in one color (e.g., green or blue).
- Expenses are shown in another color (e.g., red or orange).
- Hover over any point on the chart to see the exact amount for that month.
How to Use the Report
- Navigate to Reports → Expenses vs Income (or a similar menu item).
- Select the year (if a year selector is provided – in the example, 2026 is shown).
- Read the base currency note to ensure you are interpreting figures correctly.
- Analyze the chart:
- Compare income vs expenses each month.
- Look for months where income exceeds expenses (profit) and vice versa (loss).
- Identify seasonal trends or unusual spikes.
- Use the information for budgeting, forecasting, or management decisions.
Common Insights
- Profit months – when the income line is above the expenses line.
- Loss months – when expenses are higher than income.
- Break-even months – when the two lines intersect.
- Year‑to‑date trends – see whether overall profitability improves or worsens over the year.
Limitations & Warnings
- Only one currency: This report does not convert multiple currencies automatically. If you use different currencies for income and expenses, convert them to the base currency manually or use a different report.
- Data completeness: Only income and expenses that have been correctly categorized and entered in the CRM are included.
Tips
- Use this report together with the Detailed Expenses Report and Sales Report to drill down into the numbers.
- Export the chart or underlying data (if export buttons are provided) for presentations.
- If you see unexpected results, verify that all income and expense records are assigned to the correct months.
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